Music Moves

Music Moves is a nonprofit organization that uses music, arts, and culture to strengthen communities through education, performances, and creative programming. We're looking for an organized, proactive professional who enjoys creating systems, keeping projects moving, and helping a mission-driven team succeed.

Position Summary

The Operations Coordinator is the organizational hub of Music Moves. This role supports day-to-day operations by coordinating administrative tasks, maintaining organizational systems, supporting events, organizing bookings, assisting with grant administration, and ensuring projects move forward.

This position works closely with leadership to keep information organized, deadlines on track, and communication flowing across the organization.

Primary Responsibilities

Administration

Manage calendars, meetings, and administrative workflows
Prepare agendas, meeting notes, and board materials
Maintain organized Google Drive files and documentation
Manage and improve operational systems

Programs & Events

Coordinate event timelines and logistics
Manage registrations and volunteer information
Track attendance and program data
Assign and follow up on tasks using Trello

Development & Grants

Enter grant information and maintain reporting files
Compile impact data and organizational metrics
Assist with donor and board reporting

Bookings & Operations

Organize venue inquiries and booking information
Coordinate contracts and event logistics
Maintain inventory records and operational checklists
Support Music Depot rentals and programming

Qualifications

Highly organized with exceptional attention to detail
Excellent written and verbal communication skills
Comfortable with Google Workspace (Docs, Sheets, Drive, Calendar)
Experience with project management software such as Trello (or willingness to learn)
Self-starter who takes ownership and follows through
Able to manage multiple priorities in a fast-paced environment
Passion for community, music, and nonprofit work

Music Moves is an equal opportunity employer.

*NWA Daily note - no salary or location information was provided for this job posting. Please disregard the Salary Type and Work Type.

Music Moves

Open positions

Operations Coordinator